Aconcagua B2B Logistics for Agencies and Guides

A B2B request does not begin with a price per person; it begins with an operational brief. We need the dates, the route, the number of clients and staff, the languages of the group, the hotel nights, the volume of baggage, the number of mules, the camps used for catering and for overnight stays, and the requirement for porters and high-altitude infrastructure.

Once the suppliers have been checked, a table is produced: service, unit of calculation, quantity, place, date, limit, cost, confirmation deadline and cancellation rule. That format lets an agency see where the package is fixed and where the price depends on actual use.

Ground logistics does not include leadership of the climb unless guides are added as a separate line. Responsibility for preparing the participants, for team decisions and for medical clearance rests with the party named in the contract. The permit belongs to the participant and is issued under the rules of the park; assistance with the formalities does not mean payment of the permit itself.

High-altitude services are described without ambiguity. For porters the specification states the section, the direction, the permitted weight and the number of carries. For tents it states the camp, the number of places, the pitching and the servicing. For catering it states the exact date and camp, the catering regime and the actual set of meals. For Wi-Fi, the shower and charging it states the availability and the limits.

A partner that needs a finished guided expedition rather than ground services should use the separate 17-day Mountain Guide Aconcagua expedition. That is a different product with a different scope of responsibility, and it is not part of this quote.

Before the season a control confirmation is carried out: current contacts, the client list, the transport schedule, the cargo weights, the allocation of tents, the catering, the permits and the method of communication. Late changes are assessed as a separate operational request.

Stage 1. Operational brief.

The client supplies the day-by-day route, the dates, the composition of the team, the guiding roles and the list of services required.

Stage 2. Season and permit check.

The operating regime of the park, the availability of the dates and the procedure for issuing permits are checked. The cost of the permits is stated as a separate line.

Stage 3. Transport and city accommodation.

Airport and inter-camp transfers, hotels, Puente del Inca, baggage storage and the packing area are fixed.

Stage 4. Mules and loads.

The carriage sections, the directions, the weights, the packing and the deadlines for handing over and collecting baggage are agreed.

Stage 5. Approach and base camps.

Nights, type of accommodation, catering, shower, toilets, water, charging, Wi-Fi and working areas are listed according to actual availability.

Stage 6. High camps.

Tents, kitchen, dining area, toilet service, porters and catering above Plaza de Mulas are quoted separately.

Stage 7. Final specification.

The parties agree the inclusions, the exclusions, the limits, the currency, the payment deadlines, the cancellation terms and what happens if the itinerary changes.

Stage 8. Closing the expedition.

After the group comes off the mountain, the services actually used, any additional service and the documents needed for settlement are reconciled.

• Ground transfers in the Mendoza area and at the park entrance
• Hotels and accommodation in Puente del Inca
• Mules and the organisation of load carriage to base camp and back
• Full board in the agreed camps
• Base camp and the agreed infrastructure
• Cold and hot water according to the conditions of the camp
• Shower, charging and Wi-Fi where availability is confirmed
• Baggage storage and a packing area in Mendoza
• Assistance with the permit formalities
• High-altitude tents, kitchen, toilet service and porters on request
• Guides, where they are stated as a separate line
• Operational communication and reporting in the agreed format

• International and domestic flights
• Permits and government charges
• Insurance, rescue operations and evacuation
• Leadership of the climb without a separate line for guiding services
• Participants' personal clothing and equipment
• Services for which the place, date, quantity and limit are not stated
• Additional nights and catering after a change of schedule
• Costs arising from delays, illness, weather and closure of the route
• Bank charges and taxes outside the agreed price
• The client's commission or margin

The package is designed for companies, clubs and professional leaders who understand their own responsibility for the route and for their participants. The minimum order is set by the set of services as well as by the number of clients.

For a small closed group without a leader of its own, a private expedition is a better fit than B2B logistics. We will help you choose the format before quoting.

• Company details, or the client's own details
• The route and the calendar plan
• A list of participants and staff
• Passport details, to the extent needed for permits and bookings
• Confirmation of insurance cover for participants and staff
• How responsibility is divided between the parties
• Your requirements for closing documents and the currency of settlement

Services are provided within the park regime in force and the camps' actual operations. High and low season, and the availability of staff and infrastructure, affect both the price and how quickly we can confirm.

The contract sets out in advance who approves changes in the event of weather, a delayed group or a closed route. Unused services are not automatically refundable unless the supplier's terms say so.

We can put together standard camp accommodation, glamping at base camp and the high-altitude tents available. For each option we state the camp, the number of nights, the type of accommodation and the facilities actually provided.

Meals are quoted by number of days and by camp. "Up to four" or "up to seven" means the upper limit on full-board days in the approach and base camps, not a count of separate services or individual meals.

The catering specification records:

• Dates and camps
• The number of full-board days
• Breakfast, lunch or a lunch box, and dinner, for every included day
• What the first and last day cover, given when the group arrives and leaves
• Dietary restrictions and the menu options confirmed

Meals and service in the high camps are stated as separate lines and are not treated as included on the strength of the base package alone.

The specification may cover dining tents, toilets, a rest area, showers, hot and cold water, charging and Wi-Fi. Their availability and limits are recorded separately, because mountain infrastructure varies by camp and by season.

The client receives a contact scheme, the procedure for handing over baggage, the meeting points and the escalation rules. Emergency communication and evacuation are not replaced by a camp's everyday connectivity.

• A table of the route, day by day and camp by camp
• The number of clients, guides and support staff
• The volume of baggage and which sections it must be carried on
• The number of tents and the type of accommodation in each camp
• The number of catered days, the camps, and any dietary restrictions
• Whether you need porters, a kitchen and a toilet service
• Hotel nights and room categories
• A contact for the responsible leader
• The contract, invoice and reporting format you require

For each camp, please also state:

• The planned date the group arrives and leaves
• How many clients and staff are sleeping there
• How many tents, places at the table and meals are needed
• Where loads are handed over and collected again
• How additional services are to be approved on site
• A contact for the person entitled to approve costs

The more precise the original table, the smaller the risk that one side treats a service as included while the other sees it as an extra charge. Anything ambiguous is turned into a measurable line before signing.

Once we have your details we flag any missing decisions in a single list, and we never fill them with assumptions in the quote.